Employment

Employment Practices

Not compliant

Employment Overall

Employment

Independent Contractors

All independent contractor worker contracts have been reviewed against IRS’ three factors to ensure the workers are not employees.

Read more: Independent Contractor Or Employee, Ask Paxson?

Employee Handbook

Employee handbook has been updated [1] to allow employee/candidate credit checks only when meeting the requirements of the Federal Fair Credit Reporting Act including candidate written permission, adverse action notice, response time, and free credit reports.

Read more: Credit Check Information, Ask Paxson?

Exclusion verification

An OIG exclusion check has been performed (regularly) for all employees.

Read more: A Simple Check That Can Save Thousands, Ask Paxson?

Iowa Onboarding Practices

Report new hires/re-hires to the central registry.

Read more: Iowa New Hire Reporting, Ask Paxson?

Understanding rules on performing background checks

Read more: Background Checks PDF, Ask Paxson?

Onboarding checklist and documents

Read more: New Employee Checklist, Employee onboarding documents, Ask Paxson?

I-9(s) are kept in their own separate file

Read more: Form I-9 Information, Ask Paxson?

Offer letter(s) are signed and kept in the employee’s file

Read more: Offer Letter Template, Ask Paxson?

Employees and associates have reviewed and are following the policy on patient confidentiality. 843.2(9)

Read more: Iowa Chiropractic Examiners Rules, Ask Paxson?

Provide employees with an employee handbook

Read more: Employee Handbook Template, Ask Paxson?

Iowa Performance Reviews

Develop documents for written warning or disciplinary action (samples attached)

Read more: First written warning, Disciplinary Action Memo, Ask Paxson?

Develop documents for periodic review with employees and associates (samples attached)

Read more: Performance Review Meeting, Employee Performance Assessment, Employee Appraisal Ranking, Ask Paxson?

Develop documents for separation (samples attached)

Read more: Preparing for a Termination, Disciplinary action taken, Involuntary Employment Termination Meeting, Ask Paxson?

Iowa Specific Employment Practices

Have a clearly outlined job description for all positions

Read more: Chiropractic Assistant Position Applicant, Chiropractor Associate Position, Job Analysis & Description, Ask Paxson?

Determine whether an individual will be classified as an employee, associate or independent contractor.

Read more: Iowa Chiropractic Examiners Rules, Independent Contractor or Employee, Employee vs. Independent Contractor, Ask Paxson?

Resumes for candidates who have applied electronically are in a secure folder.

Read more: Data Security in Job Applications, Ask Paxson?

Understanding how to conduct an interview using appropriate and legal questions.

Read more: Illegal or Inappropriate Conduct, Ask Paxson?

Employment background checks – LEIE List

Read more: OIG Exclusions Program, Ask Paxson?

Employment background checks – registered sex offender list

Read more: Iowa sex offender registry, Ask Paxson?

Employment background checks – arrests and convictions

Read more: Arrests and Convictions in Iowa, Ask Paxson?

Create and distribute a written drug and alcohol policy

Read more: Drug and Alcohol Testing, Ask Paxson?

Employer sponsored medical insurance Summary Plan Description given to each employee

Read more: 401(k) Summary Plan Description, Ask Paxson?

If employer offers employer sponsored medical and employee is no longer employed, has a notice of Iowa State Continuation been given?

Read more: Continuation of Benefits (COBRA), Ask Paxson?

Employees must understand rules and policies of the No Surprises Act

Read more: No Surprises Act overview, Ask Paxson?

HIPAA compliance requirements

Read more: HIPAA and NSA Compliance, Ask Paxson?

Updating patient information and consent forms

Read more: Patient Information Updates - HIPAA, Ask Paxson?

Understand rules around charging credit card surcharges

Read more: Credit Card Surcharges, Ask Paxson?

Important Note

[1] These written policies are strongly suggested by your state chiropractic association but are not requirements of law. The policy will assist your practice in ensuring correct practices and keeping these issues front of mind in the future. The policies will also assist with ongoing compliance and employee training. Remember, they do not have to be long or complicated, and in fact, some may be as short as one sentence.

Employment Practices

Employment Practices

Employment Overall

Independent Contractors

Employee Handbook

Exclusion verification

Iowa Onboarding Practices

Iowa Performance Reviews

Iowa Specific Employment Practices

Important Note

What’s Next?

Congratulations!

Employment Practices

Employment Practices

Employment Overall

Independent Contractors

Employee Handbook

Exclusion verification

Iowa Onboarding Practices

Iowa Performance Reviews

Iowa Specific Employment Practices

Important Note

My Settings

What’s Next?

Congratulations!